Student Activity AccountsThe schools are responsible for accounting for the student activity accounts when they receive cash and checks through fundraising efforts and pay for activities that benefit the students. These are not funds for teacher gift cards. The accounts should be set up with a bank account at US Bank. Each month the book clerk-treasurer or secretary should be performing bank reconciliations and student activity receipts and disbursements should be completed. Fundraising approval forms should be completed and approved before a fundraiser is started. The fundraiser collections should be included on the fundraiser collection form. The tax exempt letter should be provided to each vendor so we don't pay sales tax on purchases.
For the quarter the following processes should be completed by the 20th of the next month:
· Elementary Schools must complete all outstanding:
o Monthly Bank Reconciliations
o Student Activity Receipts and Disbursements
For the month the following processes should be completed by the 20th of the next month:· Middle and High Schools must complete all outstanding:
o Bank Reconciliationso Student Activity Receipts and Disbursements
Detailed procedures can be found at the link below.Forms: